ORGANIZATIONAL ITEMS:

  • Location, day and time of 2023 Town Board meetings
  • Audit prior year financial records of the Town Clerk, Town Justice and Tax Collector
  • Confirm and continue to follow current policies: Procurement; Investment; Equal Opportunity Employment; Sexual Harassment; Internet Usage; and all other policies listed in the Town of Spafford Handbook
  • All officers and employees are required to complete annual Safety Training and annual Sexual Harassment Prevention Training
  • Designate the Town's official newspaper (additional advertising will require Town Board approval)
  • Allow the Town Supervisor 60 days from January 1 of this year to file the annual report with the Office of the State Comptroller and the Town Clerk (The report will be prepared by the Town's accountant)
  • NBT Bank to be identified as the Official Town Repository and as initial repository of collected moneys by the Town Clerk and Town Justice
  • M&T Bank as initial repository of collected moneys by the Tax Collector
  • Authorize the Town Supervisor to invest idle funds with NYCLASS
  • Authorize the salaries for the elected officials as set forth in the Town of Spafford budget
  • Confirm the pay scale for Highway employees as set forth in the union agreement
  • Confirm Highway employees are to contribute towards their health insurance premium as set forth in the union agreement
  • Allow the Town Supervisor to purchase postage as needed for Town correspondence and payment of invoices
  • Authorize the Town Supervisor to pay Town electric and telephone/internet bills as received and in advance of claim
  • Authorize the Town Supervisor to pay Health insurance bills as received, and in advance of claim
  • Confirm a 6 hour work day as standard for NYS Retirement System
  • Designate polling locations: District #1 & District #2 - Spafford Town Hall
  • Authorize publication of RFQ for road materials


ANNUAL APPOINTMENTS:

  • Deputy Town Supervisor with authority to sign checks and make deposits as needed when the Town Supervisor is unavailable
  • Town Attorney
  • Town Accountant
  • Court Clerk
  • Code Enforcement Officer
  • Codes Clerk
  • Planning Board Chairperson
  • Planning Board Member
  • Planning Board Secretary
  • Zoning Board of Appeals Chairperson
  • Zoning Board of Appeals Member
  • Zoning Board of Appeals Secretary
  • Ethics Committee Chairperson
  • Ethics Committee Members (2)
  • Town Historian
  • Town Hall Custodian
  • Dog Control Officer


STIPENDS, REIMBURSEMENT PROCEDURES, FEES:

  • Planning Board Members to receive $25 per person per meeting attended
  • Planning Board Chairperson to receive $50 per meeting attended
  • Zoning Board of Appeals Members to receive $25 per person per meeting attended
  • Zoning Board of Appeals Chairperson to receive $50 per meeting attended
  • Board of Assessment Review members to receive $60 per person per day attended
  • Set the mileage rate for Town employees traveling on Town business
  • Confirm Town employees and officials may be reimbursed for meal expenses associated with attending meetings, training and/or workshops
  • Confirm Town Board authorization is required prior to attendance when seeking reimbursement of costs associated with classes, meetings, seminars, etc. outside of Onondaga County
  • Confirm annual permit fee for access to the Spafford Transfer Station
  • Set returned check fee at $25 per check
  • Mowing of the bell site at the corner of Bacon Hill Road and State Route 41

 

ANNUAL ITEMS:

Undertaking

Association of Towns of the State of NY Conference Notice

Town Hall maintenance review